Privacy policy

This privacy statement applies to all companies belonging to the Select HR Group (hereinafter referred to as "Select HR", "we", "us"):

• Ginsenga NV, Transcontinentaalweg 13, 2030 Antwerp
• Select Human Resources NV, Transcontinentaalweg 13, 2030 Antwerp
• Select Projects BVBA, Transcontinentaalweg 13, 2030 Antwerp
• Select Medical NV, Transcontinentaalweg 13, 2030 Antwerp
• Select Human Resources BV, Graafsebaan 72, 5242 JN Rosmalen, the Netherlands
• Select Engineering BV, Rivium Boulevard 301, 2909 LK Capelle aan den Ijssel
• Human Ventures BVBA; Transcontinentaalweg 13, 2030 Antwerp
• Fill The Gap BVBA, Transcontinentaalweg 13, 2030 Antwerp
• Xpertize Luxembourg SARL, 36 Rangwee, L-2412 Luxembourg
• iStorm IT & New Media Belgium Permanent NV, Transcontinentaalweg 13, 2030 Antwerp
• Peps Interim BVBA, Rue de la Petite Guirlande 11, 7000 Mons, Belgium
• Peps NV, Transcontinentaalweg 13, 2030 Antwerp
• Peps International NV, Transcontinentaalweg 13, 2030 Antwerp

You can always contact Select HR by sending a letter to any of the above addresses or contacting our data protection officer directly:

Address: Transcontinentaalweg 13, 2030 Antwerp, Belgium - Mail address: privacy@select-group.be

The various companies of the Select HR Group are aware that privacy is of great importance to its temporary workers, employees, prospective employees, job applicants, clients, suppliers and other visitors to the website. For this reason, in this privacy statement Select HR discusses the processing of your personal data in more detail and confirms that we will always treat and secure it with the utmost care.

Select HR processes your personal data because you provide it to us yourself in order to use our services. Among other things, we will obtain personal data through our websites, at our events and in job applications. Depending on the nature of your enquiry or your activities, we process, inter alia, the following personal data:

Categories of personal data Legal basis Provisional retention period

Recruitment & Selection

Categories of personal data

• General data from the CV
• Identification data
• Education and training
• Profession and job
• Results of tests and/or assessments

Legal basis

• Consent
• Legal obligation
• Contractual agreement
• Legitimate interest

Planned retention period : 3 years after last Recruitment & Selection process

Payroll

Categories of personal data:

General data from the CV

• Identification data
• Education and training
• Profession and job
• Results of tests and/or assessments

Legal basis

• Legal obligation
• Contractual agreement
• Legitimate interest

Planned retention period:Legally planned retention periods

Contract management

Categories of personal data:

• Identification data
• Profession and job
• National register number / Social security identification number

Legal basis

• Legal obligation
• Contractual agreement
• Legitimate interest

Planned retention period : Legally planned retention periods

Personnel administration

Categories of personal data:

• Identification data
• Data relating to health
• Profession and job

Legal basis:

• Consent
• Legal obligation
• Contractual agreement
• Legitimate interest

Intended retention period : Periods of retention provided for by law

Marketing

Categories of personal data:

• Identification data

Legal basis

• Consent
• Legitimate interest

Planned retention period:Up to 1 year after any opt-out

We use the personal data described above for the following purposes:

• Tailoring our content and resources to your preferences;
• Presenting our website in the way that is most efficient for you and your device;
• Responding to your queries and requests;
• Offering work, vacancies, assignments, training opportunities, career advice and other HR services;
• Assessing applicants' suitability for a particular position or assignment;
• Introducing applicants to and putting them in contact with potential employers and Select HR clients (e.g. by uploading certain data into client HR management systems);
• Communicating about available vacancies;
• Employing employees and temporary workers;
• Informing on Select HR products and/or services;
• Managing relationships with clients;
• Provision to processors engaged by Select HR to perform certain services;
• Reviewing and improving our services, our systems and our website;
• Communicating about events, offers, surveys, competitions and research;
• Processing personal data to comply with legal obligations;
• Any activities to support and promote the continuity and sale of Select HR's services;
• Sending advertisements and e-mail messages as part of direct marketing.You can always choose not to receive any further marketing messages in the future.

The processing of your personal data for the above purposes is permitted by the General Data Protection Regulation for the following reasons:

• The processing may be necessary to comply with a legal obligation incumbent on Select HR;
• The processing may be necessary for the performance of an agreement between you and Select HR (e.g. employment contract);
• The processing is lawful if it is necessary to serve the legitimate interests of Select HR, except where your interests outweigh the interests of Select HR;
• In certain cases, Select HR will proceed with processing thanks to your consent for the purposes described above, insofar as this is in line with the relationship between you and Select HR.

The processing of your personal data does not include profiling, nor will you be subject to automated decisions by us.

Select HR retains your personal data for as long as necessary for the purpose for which we use your data or no longer than strictly necessary to comply with our legal and regulatory obligations. The final retention period will therefore always depend on the applicable legislation and the respective purpose for which your data are processed. Above you can consult a schematic overview per processing.

Select HR does not provide your personal data to third parties, except if and to the extent that:

• This is in performance of our agreement;
• Select HR is entitled and/or required to do so by law, or is requested by a government agency or law enforcement authority;
• In Select HR's opinion, this is necessary to protect its rights and/or property, or to prevent a crime and/or to protect the state security or safety of its employees.

In order to provide you with the best services and/or opportunities, it is sometimes required to provide your personal data to a processor to perform certain tasks on our behalf. These processors will only have access to the personal data they need to perform their tasks. Furthermore, the processor may not use this data for any purpose other than that for which it was obtained. Select HR enters into a processing agreement with each processor. This allows Select HR to ensure that each processor provides the required level of data protection and only obtains data necessary to provide the agreed services.

Select HR will send your personal data to countries outside the European Union only if the European Commission considers that an adequate level of protection is provided there and these countries appear on the list of third countries approved by the European Commission. Where this is not the case, Select HR will ensure that the country or international organisation has taken the necessary security measures to ensure the protection of your personal data.

Cookies are used on our website in accordance with our cookie policy.

Select HR cannot in any way be held liable for any direct or indirect damage arising from the use of our website, our services and/or the processing of your personal data. You indemnify us in full and hold us harmless for any damages, costs, expenses and losses that may arise from this. If and insofar as Select HR should nevertheless be liable in any way, liability for indirect damages is excluded in any event. Any possible liability is furthermore limited to an amount of € 1,000 per event and € 2,000 per calendar year. Furthermore, our liability shall never exceed the amount paid out by our insurance.

a) Right of access and inspection

You have the right to obtain knowledge of your personal data at any time, free of charge, as well as of the use we make of your personal data in accordance with the provisions in force in the sector.

b) Right to rectification,deletion and restriction

You are free to communicate your personal data to us or not. In addition, you always have the right to request us to correct, supplement or delete your personal data. You cannot object to the processing of personal data that we are required by law to keep and process about you. You may also request that we restrict the processing of your personal data.

c) Right of objection

You also have a right to object to the processing of your personal data for serious and legitimate reasons.

d) Right to transfer data

You have the right to obtain and/or transfer to other controllers your personal data processed by us in structured, common and machine-readable form and in accordance with the provisions in force in the sector.

e) Right to withdraw consent

To the extent that the processing is based on your prior consent, you have the right to withdraw that consent.

Exercise of your rights

To exercise your rights, you may contact us by letter or by mail at the mail address privacy@select-group.be. To make sure that the request for inspection is made by you, we are obliged to verify your identity and ask you to send a copy of the front of your identity document with the request. In this copy, black out your passport photo and MRZ (machine readable zone, the strip of numbers at the bottom of the passport). This copy will be destroyed immediately after verification of your identity. This is to protect your privacy. We will respond as soon as possible and certainly within four weeks of your request. You also have the right to lodge a complaint with the Data Protection Authority (Rue du Printing Press 35, 1000 Brussels).

Select HR takes the protection of your data seriously and takes appropriate measures to counter abuse, loss, unauthorised access, unwanted disclosure and unauthorised modification. If you have the impression that your data is not properly secured or there are indications of misuse, please contact one of our offices immediately or via privacy@select-group.be.

In case of changes to this privacy statement, we will always publish it on Select HR's website. All material changes will be published by appropriate notifications on this website or through other communication channels.